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Hive: Collaboration & Productivity software

Hive is a project management tool that assists teams with task tracking, workflow automation, and resource management.

Collaboration & Productivity

What is Hive?

Hive is a project management and work management platform that combines project planning, task tracking, automated workflows, team collaboration, reporting, customer relationship management, and financial operations into a workspace. Developed over 10 years, the platform incorporates artificial intelligence tools designed to help organizational teams automate routine management processes and focus on project execution.

Teams can organize, filter, and view their initiatives through various project views such as Gantt charts, Kanban boards, calendars, tables, lists, timelines, portfolio grids, and consolidated summary views. Work items are structured around action cards where team members can assign responsibility, set due dates, tag colleagues, attach documents, add custom fields, set priority levels, and leave context-rich comments. Incoming work can be gathered systematically through custom form intakes that automatically generate actions or entire projects.

Hive incorporates artificial intelligence across operational workflows via its native assistant, Buzz, and the meeting assistant, Sidekick. Buzz can construct complete project structures with assigned owners and dates directly from text descriptions, analyze incoming service requests, draft email responses within Hive Mail, and build automated multi-step workflows. During live virtual video calls, Sidekick records automated meeting transcripts, generates coaching feedback, captures action items, and writes notes directly into the workspace.

The application provides collaborative environments like Hive Notes, where team members can write and format meeting documentation together in real time using slash commands. For creative and asset management workflows, visual proofing tools allow teams to annotate documents, images, video files, and web pages, while Buzz checks proofs for layout consistency, brand rules, and factual claims. Time management features enable users to track hours on task cards, transfer time into timesheets, view team availability, monitor billable time, and flow hours directly into worksheets and client invoices through Hive Finance.

Workspace security is maintained through isolated workspace boundaries, progressive user authentication, validated access controls, and rate-limiting against unauthorized access. Network interactions are encrypted using 256-bit Secured Socket Layer protocols, and external resources accessed via URI links expire after 60 minutes. Hive operates with ISO 27001 accredited hosting and holds SOC2 certification. Regarding artificial intelligence, Hive maintains zero data retention and zero model training policies, meaning user data and conversations with Buzz are never stored by third-party language model providers or used to train external models.

Hive graduated from the AngelPad accelerator in 2015 and raised seed funding in 2016 followed by additional seed funding in 2017. The platform secured Series A funding in 2019 led by Comcast Ventures and received an investment from Zoom's Apps Fund in 2021. In 2022, Hive acquired the SquidHub project management platform to support European customers. The company introduced workspace Dashboards in 2024 and launched Buzz AI in 2025 to embed artificial intelligence directly across project and workflow management.

Main category
Collaboration & Productivity
Official website
hive.com
Status
Not yet published

Hive use cases

Marketing Campaign Execution

Marketing teams can organize campaign rollouts across multiple channels within Hive. Using customizable form intakes, new campaign requests automatically trigger Buzz AI to generate structured project boards complete with tasks, assignees, and target deadlines. Marketers collaborate directly on action cards, execute creative review loops via visual proofing, and schedule automated status notifications to keep cross-functional stakeholders updated throughout the campaign lifecycle.

Real-Time Meeting Context and Action Tracking

Teams conducting virtual meetings can use Hive Notes combined with Sidekick to streamline documentation and follow-ups. During live video calls on platforms like Zoom, Sidekick captures real-time transcripts, coaching prompts, and key discussion items. Participants can simultaneously edit meeting notes using slash commands, convert decisions into actionable task cards, assign owners, set due dates, and post updates without switching between separate text editors and task trackers.

Creative Asset and Document Proofing

Creative, legal, and compliance teams can manage proofing reviews on documents, video assets, images, and live web pages. Reviewers leave contextual visual markups directly on files attached to action cards. Buzz AI evaluates assets in seconds to identify layout inconsistencies, check brand compliance, and verify objective claims against supporting evidence documents, helping organizations eliminate manual oversight errors and accelerate asset approval cycles.

Resource Allocation and Timesheet Management

Operations managers and team leaders can monitor workload distribution across projects to prevent team burnout. Users track time directly within individual action cards, which automatically populates organizational timesheets. Resourcing tools provide visual capacity views across project lifecycles, enabling managers to identify overloaded staff members, reassign pending tasks, track billable hours, and analyze labor costs against budgeted project parameters.

Enterprise Initiative Governance and Portfolio Tracking

Enterprise PMO teams can standardize project delivery across departments using standardized project templates, custom fields, and mandatory approval chains. Governance tools provide portfolio-level visibility across regional programs, allowing executives to monitor status, track milestones, and evaluate initiative risk through live dashboards. Automated reminders and dependency tracking ensure that cross-departmental handoffs proceed efficiently without requiring manual reporting rollups.

Client Invoicing and Financial Oversight

Professional service agencies can manage the operational lifecycle from work delivery to billing within Hive. Team members log hours against client initiatives, and billable hours flow directly into financial worksheets and invoices inside Hive Finance or integrate with accounting systems like QuickBooks. Dashboards allow account leads to track active client accounts, monitor deal status, and manage recurring contract renewals.

Higher Education Communication Management

Higher education marketing and administrative teams managing multi-channel communication streams across 20+ distinct student populations can utilize Hive's calendar layouts and scheduling workflows. Teams map out sequential email communication flows, assign specific task responsibilities across department members, track review approvals, and maintain centralized visibility over all scheduled institutional outreach initiatives.

Automated Multi-Tool Handoffs

Cross-functional teams can configure multi-step workflow automations to handle administrative handoffs between Hive and external software platforms. When a task status changes or a new project is created, automated rules send messages in Slack or Microsoft Teams, generate ticket updates in desk tools like Zendesk or Freshdesk, create records in HubSpot or Marketo, or log branch activity in GitHub.

Alternatives to Hive

Other tools in Collaboration & Productivity, listed A–Z. No vendor pays to appear here.

Houzz ProHouzz Pro is a management application that provides three-dimensional floor plans, selection tracking, and operational tools. Construction contractors, home remodelers, and interior design professionals use the software to run their business operations on desktop and mobile devices. HubstaffHubstaff is a time tracking application that captures employee hours across devices using manual timers and location-based tracking. It enables hybrid and global teams to monitor activity, manage project budgets, and automate international payroll processing. IDriveIDrive is a cloud storage and backup service that secures data across computers, mobile devices, servers, and cloud applications. Individuals and businesses use the platform to perform file synchronization, system imaging, and remote data restoration. IgnitionIgnition is a business automation platform that handles online proposals, contract agreements, client billing, and payment processing. Professional service providers and bookkeepers use the tool to streamline client onboarding, automate recurring invoicing, and manage scope changes. Katana Cloud InventoryKatana Cloud Inventory is an operations management application that provides live stock tracking, purchasing controls, and production oversight. Multi-channel merchants use it to centralize warehouse tasks, track raw materials, and process orders across multiple locations. LivestormLivestorm is a video webinar platform designed for hosting online events, product demonstrations, and interactive meetings. Marketing and sales teams use the software to engage participants, capture interaction analytics, and transfer attendee data to CRM systems. MarketerHireMarketerHire is a talent matching service that connects organizations with vetted freelance marketing specialists. It is intended for startups and established enterprises looking to hire fractional growth marketers for specific projects or campaigns. MeetGeekMeetGeek is an AI meeting assistant that records, transcribes, and summarizes conversations across various video and audio formats. Teams use the tool to automate meeting follow-ups, extract actionable insights, and synchronize summary data directly into CRM and project software.

Hive FAQs

What is Hive project management software?

Hive is a work management platform that unites project planning, task tracking, automated workflows, team collaboration, reporting, CRM, and financial management within a single workspace. Teams use Hive to organize complex projects, automate repetitive administrative tasks, monitor resource availability, and maintain execution visibility across cross-functional departments without switching between disconnected software applications.

How does Hive differ from traditional project management tools?

Unlike traditional project management tools that primarily record task updates, Hive combines work management features with embedded artificial intelligence via Buzz and Sidekick. In addition to tracking deliverables, Hive can generate structured projects from text prompts, summarize status reports, record meeting action items, evaluate proofing files, and automate multi-step handoffs between connected applications.

How does Hive handle data security and AI privacy?

Hive maintains SOC2 certification and ISO 27001 accreditation, employing 256-bit SSL encryption, progressive user authentication, and 60-minute URI link expiration. For artificial intelligence interactions, Hive enforces zero data retention and zero model training policies, meaning workspace data and conversations with Buzz are never stored by third-party language model providers or used to train external models.

What project views are available in Hive?

Hive provides multiple visual project views, including Gantt charts, Kanban boards, calendars, tables, lists, timelines, and portfolio grids. Users can aggregate several distinct projects into unified Summary Views, apply custom labels, configure custom fields, save filtered view layouts as tabs, and filter work by assigned owners, priorities, or project milestones.

How does Sidekick assist during live virtual meetings?

Sidekick functions as an artificial intelligence meeting assistant during live video calls on platforms like Zoom. It records automated meeting transcripts, provides coaching feedback, and identifies discussion action items in real time. Sidekick automatically saves meeting notes, transcripts, and created tasks back into the Hive workspace with assigned team members and due dates.

How does AI Proofing work inside Hive?

AI Proofing allows team members to mark up documents, images, video files, and live web pages directly within action cards. Powered by Buzz AI, the tool reviews uploaded proofs in seconds to detect layout issues, check adherence to brand guidelines, and evaluate objective statements against supporting evidence documents prior to approval sign-off.

Can teams track billable time and invoice clients inside Hive?

Yes, team members can track time on individual action cards and transfer logged hours into organizational timesheets. Tracked hours flow directly into Hive Finance, where leads can monitor project costs, track billable hours, review worksheets, and generate client invoices natively inside Hive or sync financial records directly with external tools like QuickBooks.

How do automations and workflows work in Hive?

Hive features a drag-and-drop workflow builder that lets users create automated sequences without writing code. Teams can choose pre-built workflow recipes or create custom automations connecting Hive to external tools. Users can also describe operational steps in plain English for Buzz AI to build automated workflows that run on triggers or recurring schedules.

How can teams import existing project data into Hive?

Hive offers native import tools to migrate projects and tasks directly from other project management tools, including Trello, Asana, Basecamp, and Smartsheet. Teams can also import project records, tasks, and structural data into Hive projects by uploading standard CSV or JSON files through the platform's quick-start import guides.

What capabilities are included in Hive Notes?

Hive Notes is a collaborative document space where teams write, structure, and store meeting notes and project plans in real time. It features slash commands for formatting, options to turn notes directly into assigned tasks with due dates, a private notes section for individual use, and direct integration with Zoom.

Who uses Hive?

Hive is built for organizations and departments that need to coordinate complex, multi-step work across teams, regions, and external stakeholders. It serves cross-functional groups managing collaborative campaigns, client engagements, operational processes, and enterprise portfolio delivery.

  • Marketing
  • PMO (Project Management Office)
  • Agencies
  • Education
  • Higher Education
  • Non-profit
  • Sales
  • Customer Success (CS)
  • Creative
  • Operations
  • Professional Services
  • Enterprise teams

Hive pros and cons

Until real users review Hive, this tab shows what the vendor highlights and the points worth checking — never invented opinions.

What Hive highlights

  • Combines project planning, time tracking, team collaboration, CRM, and financial management in one workspace
  • Includes Buzz AI and Sidekick for automated task creation, meeting transcription, proofing analysis, and workflow creation
  • Offers flexible visual project views including Gantt, Kanban, calendar, list, table, timeline, portfolio, and summary layouts
  • Guarantees zero data retention and zero model training for artificial intelligence workspace interactions
  • Provides integrations with third-party applications alongside native project import utilities

Points to check before choosing

  • Hive's website does not list specific file storage volume limits for free or paid plans
  • The vendor's website does not specify physical data center locations or regional data residency options
  • Maximum individual file attachment size limits for action cards and proofing files are not stated on the website

Hive features

Buzz AI Assistant

Buzz serves as an in-workspace assistant that automates administrative tasks across project planning and execution. Users can instruct Buzz in plain English to build complete projects with tasks, owners, and dates, draft email responses, analyze incoming requests, construct multi-step workflows, and generate dashboard summaries. Buzz operates under strict privacy controls where workspace conversations are never stored by third-party language model providers or used to train external models.

Sidekick Meeting Assistant

Sidekick operates directly during live video calls to record automatic transcripts, suggest conversation prompts, and extract action items as meetings occur. It automatically writes transcripts, notes, and created tasks back into the Hive workspace, ensuring that meeting decisions are instantly converted into assigned action cards with assignees and due dates.

Flexible Project Views

Hive enables teams to visualize and organize project data through several customizable layouts, including Gantt charts, Kanban boards, calendars, tables, lists, timelines, and portfolio grids. Users can apply custom labels, configure custom fields, save specific filter combinations as project tabs, and group multiple distinct projects into unified Summary Views to track multi-project execution.

Action Cards

Action cards serve as the foundational execution unit in Hive. Team members collaborate inside action cards by tagging colleagues, posting comments, attaching files, adding custom fields, setting priorities, and defining subactions. Users can track time directly on individual action cards, initiate approval workflows, and associate tasks with external development branches or client accounts.

Hive Notes and Zoom Integration

Hive Notes offers a collaborative document environment for writing, organizing, and sharing meeting context in real time. Featuring slash commands for text formatting, Notes allows team members to turn talking points into actionable tasks with assigned owners and deadlines. It includes a private notes section for individual planning and integrates directly into Zoom meetings for live note-taking.

AI Proofing and Asset Markup

The proofing system enables team members to review and mark up documents, images, video files, and live web URLs directly inside action cards. Powered by Buzz AI, the tool automatically scans proofing files in seconds to detect layout errors, verify brand guidelines, and evaluate factual claims against provided documentary evidence before formal approval sign-off.

Automations and Workflows

Hive provides a drag-and-drop workflow builder that allows users to create multi-step automated sequences without writing code. Teams can choose from pre-built workflow recipes or create custom recipes to trigger actions across Hive and external software applications. Automations can update task statuses, assign teammates, send notifications, apply custom fields, and execute recurring scheduled jobs.

Time Management and Resourcing

Hive includes built-in time tracking features allowing users to log hours spent on individual action cards. Time entries populate organizational timesheets and resourcing views, giving managers a clear picture of team capacity and workload distribution. Leaders can evaluate available bandwidth across project lifecycles, balance workloads to prevent burnout, and differentiate between billable and non-billable hours.

Hive Finance and Invoicing

Hive Finance links time tracking directly to financial management within the platform. Billable hours captured from timesheets flow into financial worksheets, cost reports, and client invoices. Teams can track customer accounts, manage active deals and contract renewals, and generate invoices natively inside Hive or sync data directly with QuickBooks.

Custom Dashboards and AI Insights

Users can build customized operational dashboards and client portals to display key performance metrics, project health indicators, and throughput data. With AI Dashboards, users can ask Buzz in plain language to construct dashboard widgets and summarize initiative status, identifying which projects are on track, blocked, or at risk without manual data compilation.

Form Intakes and Approval Flows

Customizable intake forms allow internal team members and external stakeholders to submit project requests into Hive. Submitted forms automatically pass information into workflow steps to launch new projects or action cards. Integrated approval features allow deliverables to move through structured, multi-level review sequences with defined sign-off requirements.

Hive Mail and AI Mail

Hive Mail integrates email accounts from Gmail and Outlook directly into the Hive workspace. Users can review incoming message threads, convert emails into actionable project tasks, and draft replies without leaving the platform. AI Mail assists by reading threads, drafting suggested responses, and automatically turning next steps into assigned tasks.

Hive pricing

We don't publish prices: they change often and differ by country. Check current plans on Hive's own pricing page.

Hive structures its subscription plans on a per-seat basis across several tiers, including a free tier, Starter, Teams, and Enterprise. The Enterprise plan includes enterprise-grade security controls, governance functionality, and custom options. Subscriptions can be started without providing a credit card.

Free plan
Yes
Free trial
Not stated on the site

See Hive pricing

Hive integrations

Hive connects with external software platforms through native integrations, Zapier automation connections, an open API, and import utilities. Native integrations support file attachments from cloud storage, calendar feeds, direct messaging, video conferencing, accounting, and code repositories. Organizations can also import existing projects from other project management software or upload files in CSV or JSON formats.

  • Google Drive
  • Google Calendar
  • Dropbox
  • QuickBooks
  • Zoom
  • Microsoft OneDrive
  • Microsoft Teams
  • Outlook Calendar
  • Jira
  • Slack
  • GitHub
  • Box
  • Bynder
  • Jira Data Center
  • Trello
  • Asana
  • Basecamp
  • Smartsheet
  • Hubspot
  • Freshbooks
  • Zendesk
  • Pipedrive
  • Freshdesk
  • ActiveCampaign
  • Harvest
  • Marketo

Hive support

Hive provides self-service documentation, product updates, and technical guidance options. Users can access an online help center, security overview documents, Google API policy terms, and project management guides. The vendor maintains a weekly product update changelog, a platform status page, and a public product roadmap. Teams requiring custom workflow setup assistance can request dedicated sessions with automation experts.

  • Help center and documentation
  • Weekly changelog updates
  • Platform status page
  • Product roadmap
  • Automation expert sessions
  • Contact sales form

Hive reviews

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